Administrative Assistant Intern

Full-time/ Part-time

Project Overview

We are looking for a motivated operations executive/ administrative assistant intern to start ASAP.

QMENTA is a multi-disciplinary science and engineering start-up. The company’s mission is to develop technologies to better understand the healthy and diseased brain. We are a fast-growing startup. In these 5 years, we have expanded our business globally and served hospitals, research centers and pharmaceutical companies in US, Europe, Asia-Pacific and all over the world.

You will be responsible for keeping our filing system updated and create the new rules for the filing system. You will coordinate with the executive assistant the processes for filing hard and soft files along with some other administrative duties.

The challenge of this position is to complete tasks accurately in a limited time and resources. As a small startup, you will need to wear many hats and accomplish multiple tasks in parallel.

Roles and responsibility
  • Scan and archive documents
  • Collect invoices and follow the full cycle
  • Answer phone calls
  • Welcome visitors and accommodate them
  • Receive and collect deliveries from Amazon, Seur, MRW, UPS…
  • Assist in ordering supplies and inputting invoices
  • Assist in travel arrangement and meeting coordination
  • Address employees queries regarding office management issues (maintenance, stationery, cleaning, deliveries, heating and air)
  • Maintain work environments and office supply inventory
  • Manage food/drink orders and assist with office events
Desired skills and experience
  • Currently pursuing or recently graduated from Bachelor’s or advanced degree in business administration or equivalent
  • Spanish and English with high working proficiency
  • Excellent communication skills, both oral and written
  • Experience in office duties
  • Experience in answer the phone, attend visitors
  • Basic computer skills (MS Excel, Word, PowerPoint, Gmail)
  • Great attention to detail
  • Team player
  • Multi-tasker
  • Desire to work in a fast-paced startup environment
  • Able to keep confidentiality
  • Experience in the Accounting field preferred

We look forward to your application.