Executive Assistant

Full-time

Overview

We are looking for an Executive Assistant that speaks both English and Spanish at a fluent and professional level. You will be working with the CEO, CCO, and COO to help with the organization of the company as well as their personal matters.

The candidate needs to have strong organizational and problem solving skills, very good use of Microsoft Office, Google Drive, Gmail, and Google Calendar.

We are a quickly growing company that wants someone that take pride in their work.

Please send your CV in English only.

Roles and responsibility
  • Schedule and coordinate meetings
  • New employees onboarding, paperwork and contracts
  • Organize events
  • Keep track of the expenses
  • Book travel arrangements
  • Order office supplies
  • Maintain employee records (soft and hard copies) like contracts and payrolls
  • Update statutory and non-statutory third parties’ databases (e.g. Social Security, benefit vendors/administrators, …)
  • Billing of clients
  • Archive and maintain all documentation
  • Help with congress arrangements
Desired skills and experience
  • Fluent English & Fluent Spanish (Catalan is a plus)
  • 2+ years of experience as executive assistant
  • Open mindedness, flexibility, cross functionality and adaptability
  • Resourceful, details oriented, results and solutions driven, always prepared
  • Demonstrated ability to prioritize and multi-task
  • High proactivity
  • Works well as part of a team
  • Very good problem solving
  • Very good communication skills
  • Able to deliver to tight deadlines, good under pressure
  • Excellent administrative writing and verbal communication
  • Excellent organizational and time-management skills.
  • Prior experience handling confidential, sensitive business information
  • Bachelor Degree in Law, Business, or Communication

Please send your Cover letter and CV in English.

We look forward to your application.